MCRTA

Subtitle

Bylaws Document

BYLAWS OF THE

MUSKINGUM COUNTY RETIRED TEACHERS ASSOCIATION

2009-2014

 

ARTICLE I – NAME

The name of this Association shall be the Muskingum County Retired Teachers Association, hereafter referred to as the MCRTA

 

ARTICLE II – PURPOSE

  1. To help retired teachers maintain identity with the teaching profession and promote the cause of education;
  2. To provide opportunities for meaningful contact with friends and associates;
  3. To encourage active educators to seek information as they plan and prepare for retirement;
  4. To educate members about insurance and other protective services;
  5. To cooperate with the Ohio Retired Teachers Association (ORTA) by promoting membership, legislation, programs and projects;
  6. To sponsor and support such legislation in Ohio as shall contribute to the comfort and welfare of retired teachers and educators;
  7. To urge members to serve their community by volunteering their services.

 

ARTICLE III- AFFILIATION

The MCTRA shall be affiliated with the Ohio Retired Teachers Association (ORTA).

 

ARTICLE IV – MEMBERSHIP AND DUES

  1. Categories of Membership
    1. Active: Membership shall be open to any retired or former educator or administrator who has been employed in any educational institution or in the field of education with payment of dues (local annually and ORTA life or annually);
    2. Associate: Membership shall be open to any person in Ohio favorably interested in education and the problems of retirees upon payment of local dues, without the right to vote or hold office.
  2. Dues
    1. Active membership dues shall be $8.00 annually, plus appropriate ORTA dues;
    2. Associate membership dues shall be annual payment of $8.00;
    3. The membership year of the MCTRA shall be January 1 through December 31, with collection of dues beginning in September.

ARTICLE V – EXECUTIVE BOARD

  1. The work of the MCTRA shall be exercised, conducted and controlled by the Executive Board. Each member serving on the Executive Board shall be a member of  the MCRTA in good standing, and shall have the right to vote;
  2. The Executive Board shall consist of the President, the Immediate Past President, the Vice President, the Secretary, the Treasurer, and committee chairpersons;
  3. A majority of the membership of the Executive Board shall constitute a quorum;
  4. The duties of the Executive Board shall be:
    1. To hold a reorganization/planning session following election of officers and by mid-January of the following year;
    2. To promote constantly the planning and developing of interesting and informative programs for MCTRA;
    3. To work and cooperate with the District Director of ORTA by volunteering assistance and responding to requests for information;
    4. To appoint a successor to fill the unexpired term of any member of the Executive Board, except the President who shall be succeeded by the Vice President.

 

ARTICLE VI – OFFICERS

  1. The President
    1. Shall preside at all general meeting and meetings of the Executive;
    2. Shall appoint chairpersons of standing and special committees;
    3. Shall serve as ex officio member of committees;
    4. Shall forward to ORTA all appropriate information, including names and addresses of new officers and committee chairpersons;
    5. Shall be responsible for cancellation of any meeting due to inclement weather or other factors and for rescheduling;
    6. Shall attend state and district meetings, as are appropriate, and report activities at the next general meeting.
  2. The Vice President
    1. Shall serve as chairperson of the Program Committee;
    2. Shall serve as president if the President is unable to assume that responsibility;
    3. Shall take minutes in the Secretary’s absence;
    4. Shall attend state and district meetings, especially at the President’s request;
    5. Shall serve on the Nominating Committee.
  3. The Secretary
    1. Shall record and keep a permanent file of minutes of all general and Executive Board meetings;
    2. Shall have available for reference a copy of the MCTRA Bylaws, a list of officers and committees, and a calendar of events;
    3. Shall be responsible for all letters of acknowledgement, thank you, get well, sympathy, etc;
    4. Shall keep all external communications on file for one year;
    5. Shall serve as co-chairperson of the Membership Committee;
    6. Shall be authorized to sign checks as needed.
  4. The Treasurer
    1. Shall be responsible for collecting and recording the receipt of dues;
    2. Shall be responsible for recording any other monies;
    3. Shall be responsible for paying all bills for such items as supplies, speakers, conferences, technical services, and luncheons;
    4. Shall be responsible for keeping a proper set of books (a professional audit will be done every 5 years, or as required by ORTA);
    5. Shall be responsible for rendering a financial report at each meeting and at such other times as is requested by the Executive Board;
    6. Shall serve as co-chairperson of the Membership Committee;
    7. Shall issue membership cards;
    8. Shall forward state membership dues to ORTA treasurer;
    9. Shall keep accurate membership records;
    10. Shall be bonded as determined by the Executive Board;
    11. Shall follow guidelines as set forth by ORTA.
  5. The Immediate Past President
    1. Shall serve as a member of the Executive Board;
    2. Shall serve as chairperson of the Nominating Committee.

 

ARTICLE VII – COMMITTEES

  1. Legislative Committee
    1. Shall check on the state and legislative programs affecting retires;
    2. Shall report findings to the general membership;
    3. Shall, if needed, ask members to urge representatives to either pass or defeat issues.
  2. Membership Committee (see also Article IV)
    1. Shall be comprised of the Secretary and Treasurer (co-chairpersons) and additional members as needed;
    2. Shall develop a list of prospective members from lists provided by school districts in Muskingum County, ORTA, and STRS;
    3. Shall send information about MCTRA to retiring teachers an invite them to attend;
    4. Shall work to retain those recruited, especially life members who will receive extra notification for local membership.
  3. Nominating Committee shall be the immediate Past President (chairperson), current Vice President, and one regular member (see Article IX).
  4. Bylaws Committee shall be comprised of two or more elected officers and two or more regular members (see Article VIII).
  5. Program Committee shall be the Executive Board with the Vice President as chairperson.
  6. Scholarship Committee, as appointed by the President, shall oversee all donations scholarship criteria and applications, and disbursement of funds. An annual report shall be given at the June meeting. Should the Scholarship fund be dissolved, all monies will be deposited in the general fund.
  7. These, and other committees, will be activated as requested by the President when needs present themselves.

 

ARTICLE VIII – BYLAWS

  1. The Bylaws Committee shall recommend any proposed changes in the Bylaws to the Executive Board for approval and submission to the general membership;
  2. The Bylaws shall be reviewed within a period of five (5) years following the date of last revision. If changed, the revised Bylaws must be approved at a general meeting;
  3. A copy of the Bylaws will be available to each member upon request;
  4. A copy of the Bylaws will be available to each Board member at the first meeting of the year.

 

ARTICLE IX – NOMINATION AND ELECTION

  1. The President, at least thirty (30) days before the October meeting, shall appoint a committee of three (3) members (see Article VII-C) and shall notify the Board of the names of the committee members. The Nominating Committee shall nominate one (1) or more persons for each elective office of the Board. The Nominating Committee shall report these nominations to the membership at the October meeting. Nominations may be made from the floor;
  2. Paper ballots shall be necessary if more than one person is nominated for a particular office. The President shall appoint ballot counters;
  3. If no additional nominations are presented from the floor at the October meeting, the report of the Nominating Committee, upon adoption shall constitute an election;
  4. Newly elected officers shall be installed at the December meeting;
  5. All officers shall begin their terms on January 1. Officers shall serve a term of one (1) year. All officers shall be eligible for re-election;
  6. All vacancies in elected offices shall be filled for the remainder of the term by the Executive Board or by the President with approval of the Board.

 

ARTICLE X – MEETINGS

  1. The MCTRA shall hold six (6) meetings a year as determined by the Executive Board. A yearly calendar shall be provided to the membership;
  2. The Executive Board may change or cancel the above meetings;
  3. The membership attending a general meeting shall constitute a quorum;
  4. Robert’s Rules of Order, Revised, shall govern this chapter.

 

ARTICLE XI – DISTRICT, REGIONAL, STATE MEETING AND CONFERENCES

  1. Compensation shall be available for no more than nine (9) persons or a maximum payment to ORTA of $200 for a given event;
  2. Mileage shall be paid at the current IRS rate;
  3. Additional expenses shall be compensated as determined by the Executive Board.

 

ARTICLE XII – DISSOLUTION

  1. An affirmative vote of at least two-thirds of the total membership of the Board, and thereafter, an affirmative vote of at least two-thirds of the membership of MCTRA casting a ballot, provided notification of each elections is announced at least sixty (60) days before the vote takes place;
  2.  In the event of dissolution, whether voluntary or involuntary or by operation of law, its property and assets shall be given to an Ohio education or charitable organization under Section 501(c)(3) of the Internal Revenue Code, as amended.

 

 

AMENDED – 2014

 

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